Exhibit 10.1
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SharonAI Holdings Inc. 745
Fifth Avenue, Suite 500 |
BY EMAIL
Mr. Andrew Penn
6 Burns Street
Prahran Victoria 3181
Via email: andrew.penn@mac.com
RE: SharonAI Holdings Inc. (“Company”)
Dear Andrew,
I
am pleased to confirm that following consideration by the Board of Directors of the Company, (the “Board”), has approved
the contents of this letter agreement for your appointment as a
It is understood that you will not be an employee of the Company.
| 1. | APPOINTMENT |
| 1.1 | Your
appointment is subject to the Certificate of Incorporation and By-laws of the Company as is currently in effect and as may be modified
or amended from time to time (collectively, the “Constitution”). Nothing in this letter will be taken to exclude
or vary the terms of the Constitution as it applies to you as a director of the Company. Your continued service as a director is
subject to your re-election by the Company’s |
| 1.2 | Continuation
of your service as a director is also contingent on satisfactory performance, as determined
by the |
| 1.3 | The
|
| 1.4 | You may be appointed to serve on one or more committees of the Board. Your appointments are or will be as follows (until the committees or the Board decide otherwise): |
| Audit |
Invitee | |
| Compensation Committee | Invitee | |
| Invitee |
| 1.5 | You
agree to comply with the |
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SharonAI Holdings Inc. 745
Fifth Avenue, Suite 500 |
| 1.6 | The Board may request that you resign from your role as a member of the Board, and you agree to resign, if you: |
| (a) | commit a material breach of your obligations under this letter; |
| (b) | commit any serious or repeated breach or non-observance of your obligations to the Company (which include an obligation not to breach your duties to the Company, whether statutory, fiduciary or common law); |
| (c) | are guilty of any fraud or dishonesty or have acted in a manner which, in the opinion of the Company acting reasonably, brings or is likely to bring you or the Company into disrepute or is materially adverse to the interests of the Company; |
| (d) | are convicted of any criminal offence that results in a material penalty or imprisonment; |
| (e) | are restricted or disqualified from acting as a director of any company; |
| (f) | have been absent for more than six consecutive months without permission of the Board from meetings of the directors held during that period all of your co-directors pass a resolution that by reason of such absence you have vacated your office; |
| (g) | are required in writing (whether in electronic form or otherwise) by all your co-directors to resign; or |
| (h) | have not complied with the Company’s policies or any material applicable laws. |
| 2. | TIME COMMITMENT |
| 2.1 | You will be expected to spend a sufficient amount of time as may be necessary to adequately prepare for and attend any meetings of the Board and its committees as may be called from time to time. You will be expected to devote such time as is necessary for the proper performance of your duties. |
| 2.2 | The
nature of the role makes it impossible to be specific about the maximum time commitment, and there is always the possibility of additional
time commitment in respect of preparation time and ad hoc matters which may arise from time to time, and particularly when the Company
is undergoing a period of increased activity. At certain times it may be necessary to convene additional Board, committee, or |
| 3. | FEES AND EXPENSES |
| 3.1 | You
will be paid an annual fee |
| 3.2 | In
addition, as Chairman & a non-employee director of the Company you |
3.3
|
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SharonAI Holdings Inc. 745
Fifth Avenue, Suite 500 |
| 3.4 | Fees will be subject to periodic review by the compensation committee of the Board. | |
| 3.5 | The
Company will reimburse you for all reasonable and properly-documented expenses you incur in performing the duties of your office.
The procedure and other guidance in respect of expense claims is set out in the Company’s guide relating to expense claims
from time to time or, if no such guide is in place, as agreed with the Chairman of the |
3.6
|
Unless
otherwise agreed between you and the | |
| 3.7 | Equity Awards will be calculated by way of reference to the reference price for the most recent corporate placement (the ‘Oaktree Note’). |
| 4. | INDEPENDENCE AND OUTSIDE INTERESTS |
| 4.1 | The Board of the Company has determined you to be independent, taking account of the guidance contained in Nasdaq Rule 5605 and IM-5605, and taking into account exemptions thereto at Nasdaq Rule 5615.5 |
| 4.2 | Notwithstanding
the foregoing, you acknowledge the importance of avoiding conflicts of interest and the appearance
of conflicts of interest. Accordingly, you have disclosed all present or currently existing
conflicts and agree to disclose to the |
| 4.3 | You represent to the Company that the performance of your duties as a director of the Company do not and will not violate any agreement or obligation, whether written or not, that you may have with or to any person. |
| 5. | CONFIDENTIALITY |
| 5.1 | You acknowledge that as a director you will have fiduciary duties to the Company, which include, but are not limited to keeping all information acquired during your appointment confidential and not be releasing, communicating, or disclosing it either during your service or after you stop serving at a director, to third parties without my prior clearance. |
| 5.2 | You acknowledge the need to hold and retain Company information (in whatever format you may receive it) under appropriately secure conditions. |
| 5.3 | You will notify the Company promptly if you are subpoenaed or otherwise served with legal process in any manner involving the Company. |
| 5.4 | In the event of any claim or litigation against the Company, or any officer, employee, or director of the Company, based upon any alleged conduct, acts or omissions, you will cooperate with the Company and provide to the Company such information and documents in your possession or control as are necessary and reasonably requested by the Company or its counsel. |
| 5.5 | Nothing in this paragraph will prevent you from disclosing information which you are entitled or required to disclose under any statutory provision, provided that the disclosure is made in accordance with the provisions of such statutory provision. |
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SharonAI Holdings Inc. 745
Fifth Avenue, Suite 500 |
| 6. | DEALING IN THE COMPANY’S SHARES, FILINGS |
| 6.1 | You agree to comply with the insider trading policy, as may be amended from time to time, which is available on the Company website. |
| 6.2 | You agree to give prior notice to the Company of any trades you intend to make in the Company’s stock, and the assist the Company with any necessary filings. |
| 7. | REVIEW PROCESS |
The performance of individual directors and the whole Board and its committees is evaluated annually.
| 8. | INDEPENDENT PROFESSIONAL ADVICE |
Circumstances
may occur when, in the execution of your duties as a director, it will be appropriate for you to seek advice from independent advisers
at the Company’s expense. With the approval of the
Copies
of this advice would normally be expected to be made available to, and for the benefit of all Board members, unless otherwise agreed
by the
All directors have direct access to the General Counsel / Corporate Secretary for advice and assistance where appropriate. If you wish to contact a member of the Company’s management, the Corporate Secretary is available to facilitate that meeting for you.
| 9. | CHANGES TO PERSONAL DETAILS |
You will advise the Corporate Secretary promptly of any change in address or other personal contact details.
| 10. | RETURN OF PROPERTY |
Upon termination of your service as a director of the Company (for whatever cause), you will deliver to the Company or destroy, at the Company’s discretion, all documents, records, papers, or other Company property which may be in your possession or under your control, and which relate in any way to the Company’s business affairs, and you will not retain any copies thereof.
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SharonAI Holdings Inc. 745
Fifth Avenue, Suite 500 |
If you are agreeable to accepting your appointment on the foregoing terms and conditions, I would ask you to sign and return one copy of this letter to me.
| Yours sincerely, | |
|
|
|
| /s/ James Manning | |
| Chairman of the Board | |
| SharonAI Holdings Inc | |
| Date:
May |
I confirm and agree to the terms of my appointment as a non-executive director & Chairman of the Company as set out in this letter.
| /s/ Andrew Penn | |
| Andrew Penn | |
| Date: May |
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